Cloture Club ? Senate Employment Bulletin for May 16, 2012

221622 ? MAIL PROCESS MANAGER -

Senior Western Democrat seeks an experienced and highly motivated Mail Manager with excellent computer skills to supervise the mailroom in an extremely busy office. Principal duties include correspondence management, oversee mail flow for incoming and outgoing mail ? route correspondence dealing with casework, schedule and any misdirected mail, continually make improvements in mail flow, minimize issues, proof and approve all library items, oversee process for printing letters at local and offsite printers, modify and develop templates as needed, help answer Administrative mail, work with interns on processing LC mail, provide feedback and training when needed, develop custom reply library items when necessary, work with administrative team to improve database process and procedures, identify bugs and suggest future features to improve database, review database training documents, assist Database Manager with feature development, testing issues, etc., assist with development of procedures/instructions for LCs/Caseworkers for database/mail processes, assist staff with proper use of database and answer their questions, routine maintenance including filters and rules to control spam, check undeliverable emails and process as needed, check fax, scheduling, and Member?s Outlook mailboxes to ensure mail is being processed in a timely manner, process when needed, check Queued for Sending, Outbox, Prepared for Printing, and Reply in Progress mailboxes for correspondence and handle as necessary, prepare reports for status of pending mail and aging dates, and monthly correspondence report for Senator, back-up Mailroom Staff Assistant, Database Manager, and Computer Maintenance Assistant, complete administrative and database tasks as assigned. Familiarity with Symplicity voice computer system is a plus. Applicants must be able to work well in a fast-paced environment and have strong interpersonal, written, and oral communication skills, and the ability to analyze issues and monitor workload. Please send cover letter and resumes to Baucus_manager@baucus.senate.gov

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